Privacy notice
Last updated: 11 November 2026
Who we are
toog Shortlist is a service of toog Decision Systems, a trading name of Tevin Shaduka, sole proprietor, based in Swakopmund, Namibia. Contact: tevin@toog.pro.
What we collect, and why
When you visit this site. We use Cloudflare to host the site.
When you order. We collect what you enter in the order form: your website, your answers and your email address. We use it to write your one-page rules, deliver your Shortlist, and correspond with you. If you upload a customer or deal list, only company names and websites leave your device. We use them only to keep those companies off your Shortlist.
When you pay. Your bank or payment provider shares the payer's name and payment details with us. We keep payment records as tax law requires.
People who appear on a Shortlist. We research companies and the professionals who work there, using public and professional sources: company websites, press releases, public filings and business contact tools. We collect work-related information only: name, role, employer, work email and public business news. We do this in the legitimate interest of helping our clients contact the right businesses. We never collect home addresses, personal phone numbers or emails, or sensitive information.
Who else sees it
We use a small number of services to run the business:
| Service | Purpose |
|---|---|
| Cloudflare | Hosting |
| Zoho Mail | |
| Our form provider | Receiving order-form answers |
| Your bank or payment provider | Payments |
| Hunter, Apollo | Finding and verifying business contacts |
| Research and AI tools | Research and drafting support |
We don't sell or rent anyone's information, and we don't use it for advertising.
How long we keep it
| Information | Kept for |
|---|---|
| Order-form answers, company lists you upload, and approved rules | While we work together, plus 12 months |
| Shortlists, research notes and contact data | 12 months after delivery |
| Payment records | As long as tax law requires |
Then we delete it.
Your choices
You can ask us what we hold about you, ask us to correct it, or ask us to delete it. This includes anyone who appears on a Shortlist and would rather not. Email tevin@toog.pro and we'll act on it promptly. The only exception is records the law requires us to keep.
If you're in the UK or EU and unhappy with how we've handled your information, you can also contact your local data protection authority.
Changes
If we change this notice, we'll update the date at the top.